Legal Services for the City Of Dearborn Heights..


These are the bills for Legal Services only, I will put up the Professional consults in a separate post

SECREST, WARDLE, LYNCH… – Legal Services August 2008 – Inv. dated 01/20/09 from A/C 101-210-826-000 (Counsel Services) $5,984.00.  Corp. Counsel

GIARMARCO, MULLINS & HORTON – Legal Services November 2008 – Inv. dated 12/09/08 from A/C 592-536-817-000 (Prof/Consult) $2,016.00.  Water Dept.

GARY MIOTKE – Legal Services January 2009 – Inv. dated 02/03/09 from A/C 101-210-826-000 (Counsel Services) $8,404.75.  Corp. Counsel

SECREST, WARDLE, LYNCH …- Legal Services December 2008 – Inv. dated 02/03/09 from A/C 101-210-826-000 (Counsel Services) $6,431.75.  Corp. Counsel

CUMMINGS, MC CLOREY, DAVIS & ACHO – Legal Services December 2008 – Inv. 163806, 163807, 163808 and 163805 dated 01/22/09 from A/C 101-200-817-000 (Contract Serv.) $5,058.87.  General Govt.

EVANS, PLETKOVIC & RHODES – Attorney for Workers Comp. – Ck. Req. dated 01/16/09 from A/C 101-200-724-000 (Work. Comp.) $1,879.00.  General Govt.

CUMMINGS, MC CLOREY, DAVIS & ACHO – Legal Services January 2009 – Inv. 164735 and 164736 dated 02/17/09 from A/C 101-200-817-000 (Prof. Services) $6,881.40.  General Govt.
GARY MIOTKE – Legal Services February – Inv. dated 03/03/09 from A/C 101-210-826-000 (Counsel Serv.) $4,702.00.  Corp. Counsel

SECREST, WARDLE – Legal Services January 2009 – Inv. dated 02/20/09 from A/C 101-210-826-000 (Counsel Serv.) $8,702.00.  Corp. Counsel

GARY MIOTKE – Legal Services March 2009 – Inv. dated 04/07/09 from A/C 101-210-826-000 (Counsel Services) $10,747.94.  Corporation Counsel
GIAMARCO, MULLINS & HORTON – Water & Sewer Legal Issues – Inv. 27 dated 04/10/09 from A/C 592-536-817-000 (Prof/Consult) $3,492.00.  Water Dept.

GARY MIOTKE – Legal Services April 2009 – Inv. dated 05/05/09 from A/C 101-210-826-000 (Counsel Services) $9,308.00.  See Budget Amendment.  Corporation Counsel

SECREST, WARDLE, LYNCH…-Legal Services March 2009 – Inv. dated 05/05/09 from A/C 101-210-826-000 (Counsel Services) $8,132.00.  See Budget Amendment.  Corporation Counsel

GIAMARCO, MULLINS & HORTON – Legal Services April 2009 Water Dept. – Inv. dated 05/13/09 from A/C 592-536-817-000 (Prof/Consult) $2,892.00.  Water Dept.
GARY MIOTKE – Legal Services May 2009 – Inv. dated 06/06/09 from A/C 101-210-826-000 (Counsel Services) $9,825.17.  Corporation Counsel

24.    SECREST, WARDLE, LYNCH ….- Legal Services April/May 2009 – Inv. dated 06/16/09 from A/C 101-210-826-000 (Counsel Services) $11,537.50.  Corporation Counsel

CUMMINGS, MC CLOREY, DAVIS & ACHO – Legal Services May 2009 – Inv. 167990, 167989 and 167991 dated 06/11/09 and Inv. 168275 and Inv. 168276 dated 06/19/09 from AC 101-xxx-202-000 (Accounts Payable) $3,604.50 and A/C 592-xxx-202-000 (Accounts Payable) $1,104.00.  Gen. Govt.

GARY MIOTKE – Legal Services June 2009 – Inv. dated 07/08/09 from A/C 101-xxx-202-000 (Accounts Payable) $11,110.74.  Corporation Counsel

GIARMARCO, MULLINS & HORTON – Water & Sewer Legal Issues – Inv. 29 dated 06/08/09 from A/C 592-xxx-202-000 (Accounts Payable) $7,200.00.  Water Dept.

GIARMARCO, MULLINS & HORTON – Water Legal Services June 2009 – Inv. 30 dated 07/09/09 from A/C 592-xxx-202-000 (Accounts Payable) $8,107.80.  Water Dept.

5.    CUMMINGS, MC CLOREY, DAVIS & ACHO – Labor Attorney June 2009 – Inv. 168892 dated 07/13/09 from A/C 101-xxx-202-000 (Accounts Payable) $2,067.60.  General Govt.

GARY MIOTKE – Legal Services July 2009 – Inv. dated 08/04/09 from A/C 101-210-826-000 (Counsel Services) $9,419.25.  Corp. Counsel

SECREST, WARDLE, LYNCH… – Legal Services June 2009 – Inv. dated 08/04/09 from A/C 101-xxx-202-000 (Accounts Payable) $$4,145.00.  Corporation Counsel

GIARMARCO, MULLINS & HORTON – Water Legal Services July 2009 & Permit Fee – Inv. 88397-000B, Inv. 88937-001B and Inv. 90422.000 dated 08/11/09 from A/C 592-536-817-000 (Prof/Consult) $3,942.00.  Water Dept.

GARY MIOTKE – Legal Services August 2009 – Inv. dated 09/02/09 from A/C 101-210-826-000 (Counsel Services) $5,856.00.  Corporation Counsel

SECREST, WARDLE, LYNCH… Legal Services July 2009 – Inv. dated 09/02/09 from A/C 101-210-826-000 (Counsel Services) $6,021.00.  Corporation Counsel

ALLEN BROTHERS – Legal Fees NSP Grant – Inv. 33517 dated 09/29/09 from A/C 274-673-930-091 (NSP) $3,381.75.  Misc. Grants

CUMMINGS, MC CLOREY, DAVIS & ACHO – Legal Services August 2009 – Inv. 171291 and 171292 dated 09/25/09 and 171185, 171186, 171187 dated 09/16/09 from A/C 101-200-817-000 (Prof/Consult) $2,592.00 and A/C 592-536-817-000 (Prof/Consult) $2,138.10.  General Govt.

EVANS, PLETKOVIC & RHOADES – Attorney Work Comp Case – Ck. Req. dated 09/23/09 from A/C 101-200-724-000 (Work Comp) $2,660.00.  General Govt.

CUMMINGS, MC CLOREY, DAVIS & ACHO – Legal Services – Hannak, Loose, Brown & Palmer – Inv. 165451 dated 11/11/09; 171810 and 171809 dated 10/14/09 and 171981 dated 10/17/09 from A/C 101-200-817-000 (Prof/Consult) $5,292.65 and A/C 592-536-817-000 (Prof/Consult) $2,956.50.  General Govt.

EVANS, PLETKOVIC & RHOADES – Legal Fees for Workers Comp Case – Ck. req. dated 10/27/09 from A/C 101-200-724-000 (Work. Comp) $5,637.25.  General Govt.

GARY MIOTKE – Legal Fees October 2009 – Inv. dated 11/03/09 from A/C 101-210-826-000 (Corp. Counsel) $10,585.08.  Corporation Counsel

GIARMARCO, MULLINS & HORTON – Legal Services Sept. 2009 & MDEQ Permit – Inv. dated 10/15/09 from A/C 592-536-817-000 (Prof/Consult) $2,236.82.  Water Dept.

Total: 198,667.77

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New Job Posting In Dearborn Heights..


The Mayor is asking for a new Executive Secretary, it’s  more like asking for a Super Executive Secretary, and that’s his right as he so often points out to us. Read the Summary, and the Main Task below, and lets talk.

Source: City of Dearborn Heights web site.

City of Dearborn Heights
Job Description for:
Mayor’s Office – Executive Secretary

Summary: Position requires the highest degree of confidentiality and ability to handle multiple tasks at the same time. The position reports directly to the Mayor and the Mayor’s Assistant. An employee in this position must
demonstrate integrity, honesty, loyalty, compassion and empathy towards the residents, and assertiveness. This position also requires the employee to be an ombudsman, hostess, and confidant.

Main Tasks:
1. Prepare invoices, reports, memos, letters, other documents, using word processing, spreadsheet,database, or presentation software.
2. Answer phone calls and direct calls to appropriate parties or take messages.
3. Conduct research, compile data, and prepare papers for consideration and presentation by Mayor.
4. Greet visitors and determine whether they should be given access to specific individuals.
5. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
6. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
7. File and retrieve documents, records, and reports (such as the daily police and fire/rescue runs).
8. Open, sort, and distribute incoming correspondence, including faxes and email.
9. Prepare the schedule for the Mayor and maintain the Mayor’s contact list
10.Track department head vacation schedules and maintain the Mayor’s personnel roster
11.Track various City commissions/boards and prepare appropriate appointment/reappointment letters
as necessary
12.Collect documents for City Council agendas for review by Mayor
13.Other administrative tasks as assigned by the Mayor or Mayoral Assistant

Ok now that you have had a chance to look at it, I have a few itty bitty questions, if you would allow me.

The job is for an Executive Secretary  for the Mayor, then why is this new person going to have to report to the assistant mayor?  (The position reports directly to the Mayor and the Mayor’s Assistant.)

Next some of the duties listed here I would think are the duties of the Mayor’s Assistant to start with like # 3. Conduct research, compile data, and prepare papers for consideration and presentation by Mayor. (I would think this is one of the things we are paying the Mayor’s Assistant for.)

I would all so think this would be a job for the Mayor’s Assistant, (1. Prepare invoices, reports, memos, letters, other documents, using word processing, spreadsheet,database, or presentation software.)

The best one of all is #13 Other administrative tasks as assigned by the Mayor or Mayoral Assistant. So know our Mayoral Assistant gets an exec secretary, nice.With this one she can ask them to do anything she wants them to do.

Could someone please, please, please, tell me what our assistant mayor’s job is? What are her qualifications to hold that job, and why would she have any say over an exec secretary hired for the Mayor? What it should say is

Mayor’s Office, and Mayor’s Assistant – Executive Secretary

This is not right, once again he want’s to pull a fast one on us, hire someone for you Mr. Mayor, but you have an assistant, that should be doing some of these tasks, if she is not, why not.

Take a look at the Skills asked for:

Skills:

·Clerical — Knowledge of administrative and clerical procedures and systems such as word processing,managing files and records, stenography designing forms, and other office procedures and terminology.

·English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

·Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

·Computers and Electronics — Knowledge of electronic equipment, computer hardware and software, including applications and programs.

·Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

·Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

·Time Management — Managing one’s own time and the time of others.

·Speaking — Talking to others to convey information effectively.

·Writing — Communicating effectively in writing as appropriate for the needs of the audience.

·Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

·Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.

·Coordination — Adjusting actions in relation to others’ actions.

·Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

·Service Orientation — Actively looking for ways to help people.

·Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, coworkers, and subordinates by telephone, in written form, e-mail, or in person.

·Interacting With Computers — Using computers and computer systems (including hardware and software) to enter data or process information.

·Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

·Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

·Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

·Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to residents/public, vendors, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

·Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize,organize, and accomplish your work.

·Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

·Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating,recognizing differences or similarities, and detecting changes in circumstances or events.

·Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. City employees are required to serve citizens in a tactful, courteous manner at all times.

The skills list is extensive, how much of it was written by the Assistant to the Mayor, we will never know. It’s good to ask for so much in hopes of getting those things, but while you look, and read this list ask yourself if our Mayor Assistant should not have all of these skills to? Really look, and read it they are all skills the Mayor’s Assistant should possess?, Again I ask what does our Mayor’s Assistant do, (she runs the NSP program, and from all indications, I can see they spend more money administrating the program then on anything else.) That’s a post for another day,

Qualifications:
Minimum 3-5 years in an executive secretary/administrative position (municipal experience preferred)
or 60 hours of college credit in business related courses.
Must type 50 WPM
Possess a high degree of professionalism and the ability to maintain composure and confidentially.
Must pass typing test, written civil service exam followed by an oral interview.
Must pass drug screening, background check, and post-offer physical exam.
Employee will be subject to a 12-month probationary period.

They must pass written civil service exam, the top 3 names will be submitted to him, but here’s the question, can he not dismiss the top 3 for any given reason, after the oral interview that I am sure the Mayor, and the Assistant Mayor will be giving. Then he can go to the next three, and so on down the list until he gets to the name that he’s really looking for.

I wish the Mayor, and his Assistant, all the best in their quest to hire their Super Executive Secretary Let me know what you think, Oh before I forget, is this person going to get cell phone allowances later on, and maybe even a car if they need it?

Take-Out a City Car like a Library Book…


Why don’t the city employee’s who get a car as part of their job take them out like you would a library book? The cars are owned by the city the city pay’s for the,insurance, gas, and maintenance of these cars from tax dollars. So I think we should have the employees who use these cars during the day to conduct official city business only, take them out like you would a library book. There should be a central location that they are parked at, you sign them out the mileage gets put down, and you return them at the end of the day or when you  come back to the office. This would cut down on the mileage put on the cars, the gas being used, and in the end, they do not need to take them home.

Every one of us is cutting back this is not the time, and really when is there a time that heads of departments need to take a car home with them for the night. If your job with the city requires you to leave your office to do city business, then you can take a car, but what city business do you need to do at night? After you have left your office, none that I can think of, I think this is something that our council can look into, let’s say to fine tune it, but I think this is one option,
I know many of you out there would like to see the whole thing just stopped, but I feel that may be problematic, some of the city employees that are using these cars may be doing a lot of driving around for the city, and it is not fair to ask them to do that with their personal cars, don’t forget many people lease cars, the mileage would be a problem. I for one would not want to pay for gas out of my pocket to do my job if it requires me to drive around all day for the city.

The one thing the city could do right now would be stop letting them take the cars home. There is no reason what so ever for you guys having to take the car home with you. Drive your car to work, and if you need to use a city car during the day ok, but to take them home with you every night, and over the weekends, and holidays, we did not even talk about that. Why are you taking a car home for over the weekend, you are not at work, you are not doing work for the city, its your day off. How many of the city employees who get one of these cars had it at home with them over Christmas? every one of them nice.
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